---
title: "Create a team dictionary in Dictate and invite colleagues"
summary: "Create a shared dictionary in Dictate, invite colleagues with a join code and accept their requests. The words apply in every member's dictations."
url: "https://help.medisynchealth.ai/en/dictate/team-wordbook-in-dictate"
product: "MediSync Dictate"
platforms: ["windows","macos"]
access: "public"
updated: "2026-11-11"
version: "Dictate 0.4.0-beta.6"
---

# Create a team dictionary in Dictate and invite colleagues

Create a shared dictionary in Dictate, invite colleagues with a join code and accept their requests. The words apply in every member's dictations.

Open **Settings › Team**. **Share team dictionary** in the sidebar opens the same tab. A team shares one team dictionary. One person creates it and keeps the words. The members dictate with it.

The team dictionary is available on these plans: Basic, Professional and Dedicated. You need a MediSync account. With a licence key and no account there is no team dictionary.

This team dictionary is separate from the team dictionary in the MediSync Dashboard. An account can have both, and Dictate applies both. For the Dashboard, see [Team dictionary in the Dashboard](https://help.medisynchealth.ai/en/dictate/team-wordbook).

## Create a team dictionary

1. Under **Create a team dictionary**, enter a name, for example the name of your practice. The name has 60 characters at most.
2. Click **Create**.

You are now the person who keeps the team dictionary. Only you can add and delete words and accept members.

## Invite colleagues

At the top of the tab is **One dictionary for the whole team**.

1. If there is no code yet, click **Create code**. Dictate shows the **Join code** and until when it is valid.
2. Under **E-mail addresses**, enter your colleagues' addresses. **Another address** adds a field, up to 20.
3. Click **Open e-mail draft**.
4. Your e-mail program opens a draft with the code, the download link and the steps to join. Check the text and send it from your e-mail program.

Dictate itself sends no e-mail. You can also copy the code with **Copy code** and pass it on another way. **New code** replaces the code, **End** makes it invalid. Without an active code nobody can ask to join.

## Accept requests

Whoever enters the code waits for your approval. The request appears under **Members** with name and e-mail address.

- **Accept** takes the person into the team.
- **Decline** turns the request down.
- **Remove** next to a member takes them out of the team.

A team has 50 members at most.

## Join a team

1. Open **Settings › Team**.
2. Under **Join a team**, enter the code you were given.
3. Click **Join**.

The tab then says **Waiting for** with the name of the person who keeps the team dictionary. **Withdraw request** takes the request back. Once you are accepted, the words apply in your dictations. An account can be in one team dictionary only.

## Keep the words

The team's words are under **Words**.

- To add a word, enter it in the field and click **Add**.
- **Import my custom words** adds the words from your dictionary that the team dictionary does not have yet.
- In the [dictionary](https://help.medisynchealth.ai/en/dictate/wordbook-and-text-blocks) you can turn on **Share with team** when you add a word. That way a word goes into the team dictionary with its misheard forms. In the **Team** tab you change and delete team words.

A team dictionary holds 2,000 words at most. It has no snippets.

New words apply to everyone from the next dictation. If a member has their own word with the same spelling, their own one counts. Dictate loads the team dictionary again every 30 minutes and when you open the dictionary. Without internet Dictate uses the last version it loaded.

## Leave or delete the team

- As a member, click **Leave**. The team's words then no longer apply.
- As the person who created the team dictionary, click **Delete** and then **Delete for good**.