---
title: "Keep your dictionary"
summary: "Add names, drugs and abbreviations to the dictionary so Dictate spells them your way. With corrections, the star, suggestions, export and cloud backup."
url: "https://help.medisynchealth.ai/en/dictate/wordbook-and-text-blocks"
product: "MediSync Dictate"
platforms: ["windows","macos"]
access: "public"
updated: "2026-11-11"
version: "Dictate 0.4.0-beta.6"
---

# Keep your dictionary

Add names, drugs and abbreviations to the dictionary so Dictate spells them your way. With corrections, the star, suggestions, export and cloud backup.

In the sidebar, open **Personalize › Dictionary**. Each entry applies from your next dictation.

Dictate applies your own words on these plans: Basic, Professional and Dedicated. On other plans the page shows your entries locked, and **Add word** and **Import** are greyed out. The specialist terms of your profession apply on every plan, see [Specialty vocabulary](https://help.medisynchealth.ai/en/dictate/specialty-vocabulary).

## Add a word

1. Click **Add word** at the top right. The **Add to dictionary** dialog opens.
2. Under **Word**, enter the spelling, for example "Metoprolol".
3. Click **Add**.

Below the page title there are examples with **Add**. A click opens the dialog already filled in. **Hide examples** removes them.

## Correct a misrecognition

If Dictate keeps writing a term wrong, or you say it differently from how it is written:

1. Open **Add word**.
2. Turn on **Correct a misrecognition**. The dialog now shows two fields.
3. On the left, under **Misheard or spoken**, enter what Dictate writes or what you say. Separate several forms with commas.
4. On the right, under **Written**, enter the spelling.
5. Click **Add**.

Example: "haemoglobin" on the left, "Hb" on the right. Dictate then writes "Hb" when you say "haemoglobin". The list shows such entries as "haemoglobin → Hb".

If the word is already in the list, Dictate adds the new forms to that entry. An entry has 100 characters at most.

## Share a word with your team

If you are in a team dictionary, the dialog also shows **Share with team**. When it is on, Dictate adds the word to the team dictionary too. Every member then dictates it correctly. Only the person who created the team dictionary can share words. For members the switch is greyed out. More in [Team dictionary in Dictate](https://help.medisynchealth.ai/en/dictate/team-wordbook-in-dictate).

## Mark important words with the star

Move the mouse over one of your words and click the star **Always use**. Dictate passes starred words to speech recognition in every dictation, not only when something sounds similar. Star the terms you say often. A second click removes the star.

## Change and delete words

Move the mouse over one of your words. The pencil opens **Edit word**, the bin deletes the entry. After a delete, **Undo** brings the entry back.

## Search and sort the list

Above the list is the **Specialty vocabulary** block with the terms of your profession. [Specialty vocabulary](https://help.medisynchealth.ai/en/dictate/specialty-vocabulary) describes it. The tabs above the list show:

| Tab | Contents |
| --- | --- |
| **All** | your words and the words of your teams |
| **Mine** | your words only |
| **Team** | the words of your team dictionary and of a team in the MediSync Dashboard |

Next to the tabs are **Search**, **Sort** (**Newest first**, **A to Z**, **Z to A**), **Export** and **Refresh**. The search finds spellings and misheard forms. If the search also matches specialist terms, a line below the list gives the number of matches.

The list shows up to 200 entries. Use the search to find the rest.

If a team word has the same spelling as one of your words, your own word counts.

## Accept suggestions from your corrections

When you correct a term in the text field after a dictation, Dictate suggests it. The suggestions are above the list under **Suggestions from your corrections**, as "heard → correct". **Accept** adds the term to the dictionary, **Dismiss** removes the suggestion.

Dictate keeps only the word pair for this, never the text. So far Dictate reads corrections on Windows only. To turn this off, go to **Settings › Dictation › Writing › Suggest words from corrections**. The [voice profile](https://help.medisynchealth.ai/en/dictate/voice-profile) makes more suggestions.

## Export the dictionary

Click **Export** next to the tabs. Dictate saves your words and your snippets in a JSON file. The button appears once you have words of your own. On another computer, read the file with **Import**, see [Import your vocabulary](https://help.medisynchealth.ai/en/dictate/import-vocabulary).

## Back up the dictionary in the cloud

When you are signed in, **Cloud backup** shows below the list. The same setting is under **Settings › Privacy › In your account**.

1. Under **Cloud backup**, click **Sync to cloud**.
2. Dictate stores your dictionary and snippets encrypted in your MediSync account.

After that the row shows the state, for example **Synced on** with a date, or **Changes not backed up**. **Back up now** uploads the current state.

When you sign in on another computer, Dictate offers **Load dictionary from the cloud**. If that computer already has entries of its own, choose:

- **Merge**: keeps the entries on this computer and adds the ones from the account.
- **Replace**: takes only the copy from the account.

**Remove from cloud** deletes the copy in your account. The dictionary and snippets on this computer stay.