---
title: "Set style, clean-up and Smart Dictation"
summary: "Choose a style for each kind of text, set the clean-up level and adjust Smart Dictation with fillers, self-corrections and the word check."
url: "https://help.medisynchealth.ai/en/dictate/writing-style-and-smart-dictation"
product: "MediSync Dictate"
platforms: ["windows","macos"]
access: "public"
updated: "2026-11-11"
version: "Dictate 0.4.0-beta.6"
---

# Set style, clean-up and Smart Dictation

Choose a style for each kind of text, set the clean-up level and adjust Smart Dictation with fillers, self-corrections and the word check.

In the sidebar, open **Personalize › Style**. The style decides how Dictate sets punctuation, capitals and lines, for each kind of text. A style never changes your words.

## Where each kind of text applies

The left of the page lists five kinds of text. Dictate tells from the program you dictate into which one applies.

| Tab | Applies in |
| --- | --- |
| **Personal messages** | WhatsApp, Signal, Telegram, iMessage |
| **Work messages** | Teams, Slack, Mattermost, Zoom |
| **Email** | Outlook, Thunderbird, Apple Mail, Gmail |
| **Documents** | Word, Notion, OneNote and every other app |
| **Clinical** | hospital and practice systems (KIS and PVS), for example SAP, ORBIS, NEXUS, Medistar, T2med |

Below them are the **Clean-up** and **Programs** tabs.

## Choose a style

1. On the left, click a kind of text, for example **Email**.
2. Click one of the five cards. Each card shows an example and marks what the style changes.

The choice applies from the next dictation.

| Style | Effect |
| --- | --- |
| **Formal** | capitals, full punctuation, full stop at the end |
| **Neutral** | punctuation by the usual rules |
| **Casual** | capitals, less punctuation, no full stop in short texts |
| **Very casual** | no capitals, less punctuation |
| **Excited** | capitals, fewer commas, exclamation marks on greetings, thanks and the end |

For **Email** the style also sets the greeting and sign-off: on their own lines with **Formal** and **Neutral**, in the running text with **Casual** and **Very casual**.

With **Very casual**, German nouns keep their capital, so the meaning stays clear. The **German nouns small too** switch changes that.

For findings and doctor's letters Dictate recommends **Formal**.

A kind of text without a style of its own follows the general style. The default is **Neutral**. **Use the general style** removes a style of its own again.

## Set up the style step by step

Click **Set up step by step** at the top right. After the first round the button says **Set up again**. The **Set up your style** dialog walks through the five kinds of text. Every choice applies at once. You can stop at any time, and what you chose stays.

## Assign programs to a kind of text

Dictate knows most programs by itself. If Dictate puts a program in the wrong kind, change it:

1. On the left, click **Programs**. The list shows open programs and programs you dictated into lately.
2. Next to the program, choose the kind of text. **Automatic** lets Dictate decide again.

If a program is missing, open it or dictate into it. Then click **Refresh the list**. In a browser the tab title decides, unless you assign a kind.

## Set the clean-up

On the left, click **Clean-up**. Under **Level for every dictation** you choose how much Smart Dictation cleans up a dictation. The page shows for each level what becomes of the same dictation:

**Said**: "uh so the appointment tomorrow uh no the appointment on tuesday is at ten and then we can go through the findings"

| Level | Effect | Result |
| --- | --- | --- |
| **None** | word for word, fillers too | Uh so the appointment tomorrow uh no the appointment on tuesday is at ten and then we can go through the findings. |
| **Light** | no fillers, with grammar and punctuation | The appointment on Tuesday is at 10 and then we can go through the findings. |
| **Medium** | clearer and shorter, as a draft | The appointment is on Tuesday at 10. Then we go through the findings. |
| **Strong** | as brief as possible, as a draft | Tuesday, 10: appointment, go through findings. |

The default is **Light**. **None** turns Smart Dictation off.

> **Important**
> **Medium** and **Strong** rewrite the text. The result is a draft. Check it before you use it. Clinical text is checked and released by the treating clinician.

Dictate checks every draft. If a new word, name or number comes in, Dictate inserts the **Light** version instead.

**Medium** and **Strong** need MediSync Cloud or the editing model of MediSync Local. Without either, the page says **Medium and Strong need MediSync Cloud or the editing model. Until then Light applies.** With MediSync Cloud the text goes to MediSync servers for this. More in [Cloud or Local](https://help.medisynchealth.ai/en/dictate/cloud-or-local).

### Clinical text

Text for hospital and practice systems stays at **Light** at most, even if you choose a higher level. Under **Hospital and practice systems** you can set a level of its own. **Automatic: Light at most** is the default.

### More switches in the Clean-up tab

Below the levels are **Self-corrections** (**Remove fillers** instead when Smart Dictation is off), **General style** and **Allow no new words**. They are the same settings as under **Settings › Dictation › Writing**, see below. Further down, **What Dictate cleans up** shows examples of fillers, spoken punctuation, self-corrections, and numbers and units.

## Smart Dictation in the settings

Open **Settings › Dictation**. The **Writing** section has:

| Setting | Effect |
| --- | --- |
| **Writing style** | the general style. **Open Style** goes to the **Style** page. |
| **Smart Dictation** | removes fillers, writes numbers and punctuation, and applies your dictionary. Default: on. |
| **Remove fillers** | shows only when Smart Dictation is off. With Smart Dictation, Dictate always removes fillers. |
| **Self-corrections** | shows only when Smart Dictation is on. **Correction only**: the corrected version is written. "Three, no, five milligrams ramipril" becomes "5 mg ramipril.", also in hospital and practice systems. **Keep everything**: Dictate writes every statement. Default: **Correction only**. |
| **Suggest words from corrections** | suggests terms you correct after a dictation for your [dictionary](https://help.medisynchealth.ai/en/dictate/wordbook-and-text-blocks). |
| **Allow no new words** | if a result contains words you did not say, Dictate inserts the rule-based version. Default: on. Leave it on. |

Without Smart Dictation, Dictate writes self-corrections and numbers as you speak them. Spoken punctuation, the dictionary and snippets always go through the fixed rules. The rules then remove fillers only when **Remove fillers** is on.

## Whether Smart Dictation is running

Open **Settings › Status and models**. The **Smart Dictation** row shows:

| Display | Meaning |
| --- | --- |
| **On this computer** | The MediSync Local model formats. |
| **Through MediSync Cloud** | MediSync Cloud formats. |
| **Formatting with rules** | Fixed rules format, for example without a suitable graphics card. See [Model packages](https://help.medisynchealth.ai/en/dictate/local-model-packages). |
| **Off** | You turned Smart Dictation off. |