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Edit text by voice and use commands

Change selected text or ask for a new text with the dictation key, use saved commands with their own shortcut, and check or undo an AI change.

Applies to
Windows, macOS
Version
Dictate 0.4.0-beta.6
Rewrite text by voice1:08
Transcript
With MediSync Dictate you speak instead of typing. In every program you write in. Hold Ctrl and Windows and speak. Let go, and the text is there, punctuated and cleanly formatted. A quick reply in Slack works the same way. And in Teams. Dictate writes wherever your cursor is. You can also simply say what you want from an AI. The Improve prompt command turns it into a clear request. One click shows what changed. For longer texts, just tap the keys. Dictate listens until you say stop dictation. Select text, hold the keys and say what should change. For example: turn this into a bullet list.

Select text, hold Ctrl+Win and say what should change. Dictate replaces the selection with the new text. The result is a draft you check.

What you need: the assistant

Editing with the dictation key works when the Assistant switch under Settings›Dictation›Smart features is on. It is on by default. When it is off, Dictate writes exactly what you say. Smart Dictation must be on as well.

The assistant works with MediSync Cloud. With MediSync Local it needs the assistant model on this computer. Without it, the Action Bar shows Editing model missing. MediSync Cloud and MediSync Local explains the difference.

Change selected text

  1. Select the text in any program.
  2. Hold Ctrl+Win and say the instruction, for example "Turn this into a bullet list" or "Make this more formal".
  3. Let go. The new text replaces the selection, and the Action Bar shows Text replaced.
  4. Read the text. If it is not right, undo it with Ctrl+Z in the program, or dictate "Undo".

Ask for a new text

With the cursor in an empty field, say what Dictate should write. For example: "Write to Ms Weber that the Monday appointment is cancelled". Dictate writes the draft at the cursor, and the Action Bar shows Written.

If you have selected a message and ask for a reply, the message stays. The reply goes to the clipboard, and the bar shows Copied. Ctrl+V to paste.

The edit key

You can also change selected text with a key of its own. This works when the assistant is off too. The key is off by default.

  1. In the sidebar, open Personalize›Commands.
  2. In the Edit key row, turn on the Use the edit key switch.
  3. Change records another key. The default is Ctrl+Alt+Win, on a Mac Fn+Control.

Select text, hold the key and speak the instruction. If nothing is selected, the bar shows Select text first.

Commands: saved instructions

A command is a saved instruction with its own shortcut. You select text, press the shortcut, and Dictate rewrites the text. You do not speak.

The commands are under Personalize›Commands. First turn on Use commands. Until then the command shortcuts do nothing.

CommandWhat it doesWindowsMac
PolishClearer and shorterAlt+Win+1Option+Command+1
Improve promptA clear request for an AIAlt+Win+2Option+Command+2
More formalFactual and politeAlt+Win+3Option+Command+3

Add your own command

  1. Click Add your own command.
  2. Enter a Name, for example "Doctor's letter".
  3. Under Shortcut, click Record and press the keys. A shortcut needs Ctrl, Alt or Win.
  4. Under Instruction, write how the command should change your text.
  5. Click Done. Dictate saves every change at once.

A click on a command opens it again. There you change it, delete it with Delete command, or reset a built-in command with Reset. Restore default commands deletes your own commands and changes. You click it a second time to confirm.

Auto apply after dictation

With Auto apply after dictation every dictation goes through a command before it is inserted. Choose the command and switch the row on. If the command fails, Dictate inserts the dictation as you said it.

Try a command

Test on sample text applies a command to a sample text. You can change the text. Choose the Command and click Apply. Dictate shows the Draft and inserts nothing.

Commands need MediSync Cloud, or the assistant model in MediSync Local.

What the AI changed

After a command or auto apply, the Action Bar shows View. The button opens What the AI changed:

  • Changes shows word by word what was removed and what is new.
  • Before and After show the two versions.
  • Undo only the AI change brings back your dictation without the change. This works only right after, while nothing else changed in the program.

Later you open the change on the Home page, in the menu of the dictation, with View AI change.

What Dictate never adds

A command may not add a number or drop a number you said. In a hospital or practice system it may not add a new content word either, such as a name, a finding or a drug. If the AI version breaks this rule, Dictate inserts your dictation without the change and shows Inserted without the AI change.

When editing fails

MessageWhat to do
Edit not possibleClick Retry
Text too longClick In parts
Timed out or Server busyClick Retry
Quota used upPlan opens your plan

In every case the selection in the program stays as it was.

Where the text goes

With MediSync Cloud the selected text goes to MediSync's servers in Frankfurt for editing. With MediSync Local it stays on this computer.

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