Create a team dictionary in Dictate and invite colleagues

Open Settings›Team. Share team dictionary in the sidebar opens the same tab. A team shares one team dictionary. One person creates it and keeps the words. The members dictate with it.

The team dictionary is available on these plans: Basic, Professional, Dedicated. You need a MediSync account. With a licence key and no account there is no team dictionary.

This team dictionary is separate from the team dictionary in the MediSync Dashboard. An account can have both, and Dictate applies both. For the Dashboard, see Team dictionary in the Dashboard.

Create a team dictionary

You are now the person who keeps the team dictionary. Only you can add and delete words and accept members.

Invite colleagues

At the top of the tab is One dictionary for the whole team.

Dictate itself sends no e-mail. You can also copy the code with Copy code and pass it on another way. New code replaces the code, End makes it invalid. Without an active code nobody can ask to join.

Accept requests

Whoever enters the code waits for your approval. The request appears under Members with name and e-mail address.

• Accept takes the person into the team.
• Decline turns the request down.
• Remove next to a member takes them out of the team.

A team has 50 members at most.

Join a team

The tab then says Waiting for with the name of the person who keeps the team dictionary. Withdraw request takes the request back. Once you are accepted, the words apply in your dictations. An account can be in one team dictionary only.

Keep the words

The team's words are under Words.

• To add a word, enter it in the field and click Add.
• Import my custom words adds the words from your dictionary that the team dictionary does not have yet.
• In the dictionary you can turn on Share with team when you add a word. That way a word goes into the team dictionary with its misheard forms. In the Team tab you change and delete team words.

A team dictionary holds 2,000 words at most. It has no snippets.

New words apply to everyone from the next dictation. If a member has their own word with the same spelling, their own one counts. Dictate loads the team dictionary again every 30 minutes and when you open the dictionary. Without internet Dictate uses the last version it loaded.

Leave or delete the team

• As a member, click Leave. The team's words then no longer apply.
• As the person who created the team dictionary, click Delete and then Delete for good.