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Keep your dictionary

Add names, drugs and abbreviations to the dictionary so Dictate spells them your way. With corrections, the star, suggestions, export and cloud backup.

Applies to
Windows, macOS
Version
Dictate 0.4.0-beta.6
Personalize1:12
Transcript
Dictate adapts to you. To your words, your snippets and your style. The voice profile learns from your dictations and from what you change afterwards. It shows what it knows about you: how fast you speak, where you dictate most and how you write. From this it makes suggestions, like a word for your dictionary. One click accepts them. Your voice profile is built on this computer. In the dictionary you set how Dictate spells names and terms, also words it mishears. And with your team you share one dictionary. Snippets insert whole texts. You say my signature, and Dictate writes your full signature. Under Style you set punctuation and capitals for each kind of text. Casual for chats, formal for emails. A style never changes your words.

In the sidebar, open Personalize›Dictionary. Each entry applies from your next dictation.

Dictate applies your own words on these plans: Basic, Professional, Dedicated. On other plans the page shows your entries locked, and Add word and Import are greyed out. The specialist terms of your profession apply on every plan, see Specialty vocabulary.

Add a word

  1. Click Add word at the top right. The Add to dictionary dialog opens.
  2. Under Word, enter the spelling, for example "Metoprolol".
  3. Click Add.

Below the page title there are examples with Add. A click opens the dialog already filled in. Hide examples removes them.

Correct a misrecognition

If Dictate keeps writing a term wrong, or you say it differently from how it is written:

  1. Open Add word.
  2. Turn on Correct a misrecognition. The dialog now shows two fields.
  3. On the left, under Misheard or spoken, enter what Dictate writes or what you say. Separate several forms with commas.
  4. On the right, under Written, enter the spelling.
  5. Click Add.

Example: "haemoglobin" on the left, "Hb" on the right. Dictate then writes "Hb" when you say "haemoglobin". The list shows such entries as "haemoglobin → Hb".

If the word is already in the list, Dictate adds the new forms to that entry. An entry has 100 characters at most.

Share a word with your team

If you are in a team dictionary, the dialog also shows Share with team. When it is on, Dictate adds the word to the team dictionary too. Every member then dictates it correctly. Only the person who created the team dictionary can share words. For members the switch is greyed out. More in Team dictionary in Dictate.

Mark important words with the star

Move the mouse over one of your words and click the star Always use. Dictate passes starred words to speech recognition in every dictation, not only when something sounds similar. Star the terms you say often. A second click removes the star.

Change and delete words

Move the mouse over one of your words. The pencil opens Edit word, the bin deletes the entry. After a delete, Undo brings the entry back.

Search and sort the list

Above the list is the Specialty vocabulary block with the terms of your profession. Specialty vocabulary describes it. The tabs above the list show:

TabContents
Allyour words and the words of your teams
Mineyour words only
Teamthe words of your team dictionary and of a team in the MediSync Dashboard

Next to the tabs are Search, Sort (Newest first, A to Z, Z to A), Export and Refresh. The search finds spellings and misheard forms. If the search also matches specialist terms, a line below the list gives the number of matches.

The list shows up to 200 entries. Use the search to find the rest.

If a team word has the same spelling as one of your words, your own word counts.

Accept suggestions from your corrections

When you correct a term in the text field after a dictation, Dictate suggests it. The suggestions are above the list under Suggestions from your corrections, as "heard → correct". Accept adds the term to the dictionary, Dismiss removes the suggestion.

Dictate keeps only the word pair for this, never the text. So far Dictate reads corrections on Windows only. To turn this off, go to Settings›Dictation›Writing›Suggest words from corrections. The voice profile makes more suggestions.

Export the dictionary

Click Export next to the tabs. Dictate saves your words and your snippets in a JSON file. The button appears once you have words of your own. On another computer, read the file with Import, see Import your vocabulary.

Back up the dictionary in the cloud

When you are signed in, Cloud backup shows below the list. The same setting is under Settings›Privacy›In your account.

  1. Under Cloud backup, click Sync to cloud.
  2. Dictate stores your dictionary and snippets encrypted in your MediSync account.

After that the row shows the state, for example Synced on with a date, or Changes not backed up. Back up now uploads the current state.

When you sign in on another computer, Dictate offers Load dictionary from the cloud. If that computer already has entries of its own, choose:

  • Merge: keeps the entries on this computer and adds the ones from the account.
  • Replace: takes only the copy from the account.

Remove from cloud deletes the copy in your account. The dictionary and snippets on this computer stay.

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