Privacy in Dictate
What stays on your computer, what goes to MediSync, and how you export or delete your data under Settings > Privacy.
- Applies to
- Windows, macOS
- Version
- Dictate 0.4.0-beta.6
The settings for this are under Settings›Privacy. The page has four parts: Stays on this computer, Goes to MediSync, In your account and Your data. MediSync never trains on your data.
What stays on your computer
| Data | How Dictate keeps it |
|---|---|
| Dictation history | Your dictations of the last 7 days, encrypted with the key of the operating system |
| Notes | Encrypted, text only. Dictate does not keep audio. |
| Scratchpad | Encrypted |
| Voice profile | Built on this computer from the dictation history and not uploaded |
| Smart Find document index | On this computer, also with MediSync Cloud |
| Read the screen | MediSync Local only, nothing leaves the computer |
| Numbers on Insights | Counted on this computer only |
| Calendar | Appointments stay on this computer. Dictate reads them directly from Google or Microsoft. |
The key of the operating system is the Data Protection API (DPAPI) on Windows and the Keychain on the Mac.
With MediSync Local, the audio and text of your dictations do not leave the computer.
What goes to MediSync
| What | When |
|---|---|
| Audio and text of your dictations | With MediSync Cloud only. The servers are in Frankfurt. |
| Entries from your dictionary that the dictation probably needs | With MediSync Cloud only |
| Program name and window title of the target | With the assistant in MediSync Cloud only |
| Up to 60 characters left of the cursor | With MediSync Cloud only, and only when Consider the sentence before the cursor is on |
| Audio of a note | Only when the note is transcribed with MediSync Cloud |
| Text of a note for summary, questions and translation | When you use these functions, signed in |
| Slack messages about the topic of a meeting | Only when you have turned on Messages as context, see Connections and Slack |
| Number of dictations per day | When Send usage counts is on. No text, no audio. |
| Some settings and your profession | With every account sign-in, for example dictation language, theme and writing style, so they match on your devices |
| Your answers from the first-run setup | Once after the first-run setup, only the answers you picked |
| Your whole dictionary and your snippets as a backup | Only when you turn on the Cloud backup |
| Problem report | Only when you send it to support. No dictated text, no audio. |
What MediSync Cloud writes is a draft. Where and how MediSync processes data on its servers is in Where MediSync processes data. The addresses Dictate reaches are in For IT.
Turn the dictation history on or off
The dictation history is on. You turn it off under Settings›Privacy›Dictation history. Dictate then deletes the history. When you sign out, Dictate asks whether to delete the history. That is recommended when others use this computer. More in Dictation history.
Stop sending usage counts
Turn off Settings›Privacy›Send usage counts. Dictate then stops counting and sends nothing. With a licence key, Dictate never sends usage counts.
Back up your dictionary in the cloud
Under Settings›Privacy›Cloud backup, click Sync to cloud. Dictate stores your dictionary and snippets encrypted in your MediSync account. You can then use them on other devices. Remove from cloud deletes the copy in the account. The entries on this computer stay. The cloud backup is part of personalisation, see Plans.
Export your data
Under Settings›Privacy›Export data, click Export. Dictate saves a ZIP file with settings, dictionary, snippets, notes, scratchpad, dictation history and voice profile.
Keep notes for a limited time
Under Settings›Privacy›Keep notes you choose how long Dictate keeps notes. The default is Forever. Dictate deletes older notes at start and once a day.
Delete local data
- Stop a note that is recording.
- Under Settings›Privacy›Delete local data, click Delete and confirm.
Dictate deletes the dictation history, notes, scratchpad, voice profile, dictionary, snippets, word counts, profile picture and the document index on this computer. Slack and MCP are disconnected. Sign-in, licence and models stay. Dictate then restarts. This cannot be undone.
Privacy policy opens the MediSync privacy policy.
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