MediSync Dictate
Dictate into any Windows application, in the cloud or entirely on the computer.
42 articles
Overview and installation
- What MediSync Dictate doesDictate writes your dictation where your cursor is, in any program on Windows and on the Mac. Your computer or MediSync Cloud processes the speech.
- System requirements for MediSync DictateWhich Windows or macOS version, how much memory and which graphics Dictate needs, and how to check your computer in the app.
- Download and install MediSync DictateDownload the setup for Windows or the disk image for the Mac, install it and start Dictate for the first time.
- First-run setup step by stepOn the first start you sign in, choose MediSync Local or MediSync Cloud, grant the permissions, test the microphone and the shortcut and try three dictations.
- Updates, beta channel and uninstallingDictate downloads new versions itself and installs them while you are not dictating. How to check by hand, change the channel, install another version or uninstall Dictate.
- See what is new in DictateUnder Help > New, Dictate shows the release notes of the installed version and of the versions before it.
Dictating
- Dictating: hold, hands-free, cancelHold the keys, speak, let go. Plus hands-free dictation, stopping by voice, cancelling with Esc and the keys for editing, notes and the last dictation.
- Use, move and hide the Action BarWhat the Action Bar at the bottom of the screen shows, which buttons it has, and how to move it, hide it for an hour and bring it back.
- Change shortcuts and use a foot pedalSet another key combination, a special key such as F13 or a foot pedal, choose the behaviour and change the key that cancels a dictation.
- Voice commandsWhich spoken commands Dictate writes as a line break, a paragraph or punctuation, how to end a dictation by voice and how to take back the last insertion.
- Edit text by voice and use commandsChange selected text or ask for a new text with the dictation key, use saved commands with their own shortcut, and check or undo an AI change.
- How the text reaches your programDictate inserts the text through the clipboard or character by character. Without an active text field it goes to the clipboard.
- Find a dictation and insert it againThe dictation history on the Home page shows your dictations of the last 7 days. How to search, copy and insert a dictation, a cancelled one too, and how to switch the history off.
- Dictation language and app languageDictate recognises 25 European languages. How to set the dictation language and the app language, and how to switch the dictation language from the Dictate icon.
- Use the scratchpadThe scratchpad is a small window above every program for a list, a draft or a thought. How to open it, dictate into it and insert a note into your program.
- Find files by voice with Smart FindSay "Find Mrs Becker's report" and the matching files show in the Action Bar. How to choose the folders, and how the index stays on your computer.
- Your numbers on the Insights pageThe Insights page shows words per minute, words dictated, typing time saved, corrections learned, where you dictate and your dictation days. Counted on this computer only.
Personalize
- Keep your dictionaryAdd names, drugs and abbreviations to the dictionary so Dictate spells them your way. With corrections, the star, suggestions, export and cloud backup.
- Create and insert snippetsSet up a text once and insert it with a trigger while you dictate, with placeholders for date, time and year.
- Use the specialty vocabulary of your professionChoose your profession so Dictate spells its technical terms correctly. The specialty vocabulary applies on every plan.
- Import your vocabulary from Dragon, Wispr Flow or OfficeBring word lists, auto-texts and snippets from other dictation software into Dictate's dictionary and snippets.
- Create a team dictionary in Dictate and invite colleaguesCreate a shared dictionary in Dictate, invite colleagues with a join code and accept their requests. The words apply in every member's dictations.
- Maintain the team dictionary in the DashboardThe team admin keeps a dictionary in the MediSync Dashboard that MediSync Dictate applies for every member of the team.
- Set style, clean-up and Smart DictationChoose a style for each kind of text, set the clean-up level and adjust Smart Dictation with fillers, self-corrections and the word check.
- Use the voice profileDictate learns from your dictations and corrections and suggests words, text blocks, styles and the dictation language. How to check, accept and undo the suggestions.
Notes
- Take notes of meetings with NotesStart, pause and stop a note, edit the transcript, name speakers, check the summary and ask questions about the meeting.
- Use live notes beside the call and set up NotesThe live notes window beside the call, the Action Bar while a note records, call detection, reminders before meetings and every setting under Notes.
- Connect Google Calendar or OutlookDictate reads your meetings from Google Calendar or Outlook, shows them in Notes and reminds you before meetings. Read-only, the data stays on this computer.
- Import notes from Granola, Otter or filesBring past meetings from Granola, Otter or a transcript file into Notes. Which files work, where to find the export and which limits apply.
Connections
- Set up connections and use SlackWhat Settings > Connections holds, and how to connect Slack, share summaries in Slack and use messages as context.
- Share notes with Claude, Cursor and other AI apps through MCPWith Dictate's MCP server you ask Claude, Cursor or other AI apps about your notes and transcripts. Access runs on this computer only, and read-only.
Cloud and Local
- MediSync Cloud or MediSync Local: what leaves the computerWith MediSync Local, audio and text stay on the computer. With MediSync Cloud they go to MediSync servers. How to choose and switch.
- MediSync Local: model packages and offline reserveWhich model package Dictate downloads for your computer, where it is stored, and how the offline reserve backs up MediSync Cloud.
Account, plan and IT
- Free, Pro and Enterprise: MediSync Dictate plansWhat the Dictate plans include, how cloud minutes are counted, and how to upgrade to Pro or manage your subscription.
- Recommend Dictate and get a month of ProYou get five personal invite links. For each approved referral you get one month of Pro, up to five. The person you invite gets a month too.
- Activate an offline licence keyWith a licence key, Dictate runs without a MediSync account and without internet, with MediSync Local only. How to activate, check and renew it.
- Privacy in DictateWhat stays on your computer, what goes to MediSync, and how you export or delete your data under Settings > Privacy.
- For IT: installation, data folders, networkWhere Dictate installs and keeps its data, which addresses it reaches, how updates are verified and which environment variables it reads.
Troubleshooting
- Messages in the Action BarEvery message the Action Bar can show after a dictation or an edit, with the cause and the fix.
- Microphone blocked or silentDictate gets no signal from the microphone. How to allow access on Windows and macOS, pick the right microphone and undo a mute.
- The text does not appearThe dictation worked, but the text is not in the program, or it is in the wrong window. Causes and fixes.
- Send a problem reportYou send the problem report to support straight from Dictate, or save it as a ZIP file. It holds technical data and the log, no dictated text and no audio.